Executive Support
Proactive support for C-level executives and leadership teams. From complex diary and priority management to confidential communication and day-to-day support.
CAROLA OOSTINJEN · INTERIM EXECUTIVE & MANAGEMENT SUPPORT
More clarity.
More calm.
More space.
Interim executive and management support for leadership teams. I create clarity, think ahead and handle what needs to be done, giving you room to focus on what matters.
Let's get to know each otherQuick to settle in. Personally committed. Professionally organised.
Hello, I'm Carola.Your right-hand partner, with care.
EXECUTIVE SUPPORT✳ORGANISATION & COORDINATION✳SMARTER WORKING
01 / WHAT COOS CAN DO FOR YOU
Support that creates clarity and momentum.
Professional support that brings structure, takes work off your hands and adapts to what the organisation needs.
Executive office coordination
Structure and clarity in a dynamic executive environment. I coordinate meetings, prepare agendas and documents, track actions and deadlines, and make sure information reaches the right people at the right time. I also keep recurring processes on track and coordinate with internal and external stakeholders, allowing the leadership team to focus on decisions and progress.
Working smarter
Efficient workflows and smart digital support. Where appropriate, I use Microsoft Copilot and other AI tools, always within the organisation’s agreements and boundaries.
More about my experience with AI02 / THE PERSON BEHIND COOS
Warm and approachable.
With genuine care for people.
Personal in my approach, professional in the way I work.
I'm Carola Oostinjen. I live in Amstelveen with my family and am a mother of two. In life and at work, I am warm, down-to-earth and positive. I connect easily, listen carefully and believe it is important that people feel at ease.
At work, I combine that personal approach with calm, clarity and a practical mindset. I move easily between executives, colleagues and external contacts, remain sensitive to the context and take ownership of the practical details.
As an interim assistant, I am used to entering new organisations. I quickly get to know the people, culture and way of working, ask the right questions and bring structure without needing to take centre stage. This creates support that fits the client.
CommittedOrganisedAdaptable
EDUCATION & DEVELOPMENT
A broad foundation in management support, project-based working and digital support.
Education
Management Assistant
Schoevers · 2016
Office Manager Essentials Social Media
Schoevers · 2016
Training & certificates
03 / MY PROFESSIONAL EXPERIENCE
A trusted right-hand partner.
Across a range of organisations.
Since 2014, I have supported executives, managers and teams across a wide range of organisations, from media and financial services to recruitment and the public sector.
Every assignment is different. I am used to getting up to speed quickly, understanding relationships and sensitivities, and creating clarity in a new environment. I move easily between strategic priorities and practical delivery, bringing calm, continuity and reliable support from the outset in a way that fits the organisation.
APR 2025 — SEP 2026
Bonarius
Personal Assistant · Interim
Initially assistant to the CEO and CFO, later to the MD and CFO. Personal support at executive level.
JAN 2023 — MAY 2025
COA
Management Assistant · Interim
Supporting regional managers and later the capacity programme lead / manager. Complex diary and inbox management, meeting preparation and communication.
SEP 2022 — DEC 2022
Verder International
Executive Assistant CFO · Interim
Supporting the CFO and, in part, the CEO. Diary management, business travel, document management and communication coordination.
JUL 2021 — AUG 2022
Optiver
Recruiting Operating Specialist · Interim
Improving recruitment processes, coordinating complex interview schedules and managing the recruitment database and inbox.
DEC 2020 — JUL 2021
McKinsey
Recruiting Administrator · Interim
Complex interview scheduling, coordinating interviews and decision meetings, database administration and recruitment inbox management.
FEB 2020 — NOV 2020
AlpInvest
Executive Assistant CFO · Interim
Supporting the CFO, managing complex diaries and business travel, and coordinating document signing and approval.
2018 — 2019
IDTV
Executive Assistant
Complex diary management, business travel, internal events and facilities support. First point of contact for the organisation.
2016 — 2019
Blooming Media
Executive Assistant
Executive support, organising and minuting meetings, office management, and designing pitches and programme formats.
2015 — 2016
Magna Global
Management Assistant
Diary management, revenue overviews, correspondence, agreements and following up action points.
2014 — 2015
FourOne Media
Personal Assistant CEO
At the time, FourOne Media was a subsidiary of FremantleMedia. I supported the CEO with complex diaries, business and personal travel, meetings, contract administration and practical project support.
References are available on request.
04 / SMARTER SUPPORT WITH AI
Experience first.
Technology as support.
As an interim assistant, every assignment takes me into a new organisation with its own people, culture, systems and ways of working.
My foundation is years of experience in executive and management support. I manage complex diaries, meeting preparation and follow-through, communication, travel and practical coordination independently, with clarity, discretion and sound judgement.
AI is not a requirement for me to do my work well. It is an additional tool that I use only when it fits the assignment and the organisation.
ADAPTING TO THE CLIENT
Some clients already use AI extensively, while other organisations deliberately take a cautious approach because of confidentiality, policy or the systems available.
I therefore start by listening, observing and understanding the existing way of working. Together with the client, I establish what is permitted, what adds value and where human review remains essential. My own judgement, discretion and responsibility always remain central.
Where AI adds value, it can support meeting preparation and summaries, information structuring, clearer communication and the smarter organisation of recurring work.
Professional judgement first.
Technology where it helps.
This allows me to work independently in a wide range of assignments and use new tools selectively when they genuinely improve the work.
Curious how I use AI carefully in practice?
Explore my insights and approachSmarter executive support.
VISION · METHOD · EXPERIENCE
05 / MODERN EXECUTIVE SUPPORT
Beyond organisation.
Strengthening the flow of information.
Insights into how I make executive support smarter and more manageable: from decision-making and briefings to AI-supported workflows, always with human judgement in control.
AI is not an end in itself. What matters is better preparation, reliable information, clear decisions and disciplined follow-through.
BETTER PREPARATIONSMARTER WORKFLOWSHUMAN REVIEW
PROFESSIONAL METHOD · DECISION-MAKING
From meeting calendar to a manageable decision cycle
How I organise preparation, decisions, ownership and follow-through as one coherent process.
APPLIED EXPERIENCE · EXECUTIVE BRIEFING
An executive briefing with AI and human control
Turning dispersed information into a reliable briefing with key points, risks, open choices and next steps.
PROFESSIONAL METHOD · PROCESS IMPROVEMENT
When do I automate a process and when do I deliberately not?
A decision framework for processes, exceptions, risks and the right point for human review.
Looking for executive support that creates clarity and strengthens the quality of preparation and follow-through?
Let’s get to know each other06 / LET'S GET TO KNOW EACH OTHER
Interim support
that fits your organisation.
Looking for support for executives, management or a team?
Tell me what is needed and I will gladly explore what would fit your organisation.
06 535 121 37Based in Amstelveen
